What to Ask Before Hiring a Private Chef: 12 Questions

justinjennings
2 days ago
12 min read

Updated: 3 hours ago

Hiring a private chef can elevate your event, whether it’s an intimate dinner or a large celebration. But how do you ensure the chef you choose meets your expectations? Start by asking the right questions about their experience, menu flexibility, pricing, and logistics. This guide covers 12 essential questions to help you plan a smooth, stress-free dining experience.

Here’s a quick overview of what to cover:

Chef’s Experience: Ask about their training, past roles, and portfolio.
Food Safety: Confirm certifications like HACCP and hygiene practices.
Menu Customisation: Discuss dietary needs, allergies, and tailored proposals.
Event Logistics: Clarify guest capacity, service style, and staffing.
Pricing: Understand costs, additional fees, and what’s included.
Legal Compliance: Verify insurance, certifications, and client references.

Episode 89: Essential Standards and Expectations for Hiring Private Chefs

How to Use This Checklist

This checklist breaks down 12 essential questions into six categories: the chef's background, culinary style, menu customisation, event logistics, pricing, and legal compliance. Each question is designed to address a specific aspect that could influence your event's success, from verifying food safety certifications to clarifying what’s included in the quoted price.

Adapt these questions based on the size and nature of your event. For instance, if you’re hosting an intimate 10-guest dinner in Sintra, focus on the chef’s culinary expertise, their signature dishes, and their ability to work in your kitchen. Don’t forget to check how they handle dietary restrictions and whether they offer interactive dining experiences.

For a larger event, like a 200-person reception in Cascais, logistics should take centre stage. Ask about staffing, equipment, service styles, and contingency plans. It’s also crucial to confirm how they manage complex dietary needs on a bigger scale.

Pricing can vary significantly. Smaller events often come with higher per-person costs, while larger gatherings may benefit from bulk pricing. Be sure to inquire about their pricing structure - whether it’s a fixed rate or per-person - and any extra fees for travel or equipment rentals.

Chef's Background and Experience

Professional Experience and Training

When evaluating a chef, start by exploring their formal culinary education and training. Graduating from prestigious institutions like the Culinary Institute of America, Le Cordon Bleu, or Johnson & Wales University often signifies a solid grounding in the culinary arts. In Portugal, many chefs boast professional training paired with years of experience in a variety of restaurants, showcasing their mastery of refined techniques.

Career trajectory is equally important. A chef who has progressed from a line cook to sous chef and eventually to executive chef brings not only exceptional culinary expertise but also vital leadership and management skills - qualities that are indispensable for managing luxury events. Experience in fine dining or Michelin-starred establishments is another strong indicator of their capability. For events catering to ultra-high net worth clients, look for chefs with at least 3 to 5 years of experience in similar high-end settings. International experience can also add fresh perspectives and creativity to their culinary repertoire.

Ask for a portfolio that includes photographs, sample menus, and testimonials. This will provide tangible proof of their abilities and the types of events they’ve successfully managed. However, note that chefs working with high-profile clients often operate under Non-Disclosure Agreements, which may limit the specifics they can share about their past work.

A chef’s expertise should also extend to meticulous food safety practices, ensuring every aspect of your event is handled with precision and professionalism.

Food Safety and Hygiene Certifications

In addition to culinary expertise, adherence to strict food safety standards is non-negotiable. In Portugal, HACCP (Hazard Analysis and Critical Control Points) certification is a key requirement for anyone involved in food preparation and service. This system is designed to identify and manage potential health risks throughout the cooking process, following international Codex Alimentarius standards. Be sure to ask the chef directly about their HACCP certification or any equivalent food safety qualifications.

Beyond holding certifications, it’s essential to understand how the chef applies these standards in practice. They should be able to explain their "4Cs" approach - cleaning, cooking, chilling, and preventing cross-contamination. Additionally, confirm that they maintain proper temperature controls to keep food out of the 4.4°C to 60°C danger zone. Ensure that all staff members adhere to strict hygiene protocols, including proper handwashing, clean uniforms, and comprehensive food safety training.

These measures are critical to delivering the high standards expected from luxury private chef services in Portugal.

Specialised Cuisines and Signature Dishes

A chef’s unique style often shines through their signature dishes and areas of expertise. It’s worth asking about their specialties - whether they excel in Portuguese, Mediterranean, Italian, French, Japanese, or even fusion cuisines. In Portugal, Mediterranean cuisine tends to be the most popular choice, but many chefs are open to crafting custom menus, including "surprise" options that let their creativity take centre stage.

Requesting sample menus can help you better understand a chef’s mastery of specific culinary traditions. For example, menus like "Flavours of Lisbon: an unforgettable local tasting experience" or "Tuscan simplicity" showcase how chefs can adapt global themes with a local twist. Some chefs focus exclusively on Portuguese cuisine, creating dishes that reflect the flavours and traditions of different regions in Portugal. These menus often highlight the country’s rich culinary heritage while offering a journey through its diverse food culture.

"Chefs with diverse experiences, like working in different types of cuisines or in various countries, bring a rich palette of flavours and innovative dishes. This is especially useful if you're looking to create a menu with a fusion of flavours." - Carolina Gourmet

For a more immersive experience, ask about seasonal tasting menus. A seven-course tasting menu, for instance, allows chefs to showcase their skills across a variety of dishes. Many chefs with international backgrounds excel at blending culinary traditions, making them a great choice for fusion-inspired menus.

This creativity often extends to the thoughtful use of local ingredients.

Use of Local Portuguese Ingredients

A key aspect of many chefs’ work is their ability to incorporate local Portuguese ingredients, adding authenticity and depth to their dishes. Ask how they use regional produce, seafood, and wines to reflect Portugal’s culinary traditions. Fresh, locally sourced ingredients - such as Atlantic seafood and garden-fresh vegetables - play a vital role in creating dishes that are both flavourful and rooted in local heritage. By prioritising local sourcing, chefs not only ensure high-quality ingredients but also celebrate the country’s rich food culture.

You can also inquire about specific examples of how they’ve used local ingredients in past menus. Many chefs highlight their commitment to "careful harvesting of fresh seafood and garden vegetables" to create dishes that connect deeply with nature and leave a lasting impression. This approach not only enhances the authenticity of the flavours but also supports local farmers and producers. Understanding a chef’s sourcing practices can give you confidence in the quality and freshness of the dishes they’ll prepare for your event.

Allergies and Special Diets

Once you've confirmed a chef's skills and cooking style, it's essential to address your event's dietary requirements. Ask them directly about their experience with common dietary restrictions. A capable chef should be able to adapt without compromising on flavour or quality.

It's also worth discussing how they handle cross-contamination. Do they use separate cutting boards, knives, and pans for allergen-sensitive dishes? These precautions are crucial for guests with severe allergies. Many chefs are well-versed in managing dietary restrictions, and some even hold certifications as nutritionists, enabling them to design menus that align with specific health needs. Be clear about any ingredient restrictions and the severity of potential reactions.

"A good personal chef should be flexible and open to feedback to ensure their services meet your expectations." - Chef Chuck Hayworth

After outlining dietary needs, ask for a tailored menu proposal that incorporates these considerations.

A custom menu proposal is where your event's culinary vision begins to take shape. Request a detailed, written proposal that aligns with your event's theme and dietary requirements. In Portugal, personalised menus are highly valued. Ensure the proposal provides clear descriptions for each course, using metric measurements (e.g., 200g of fresh Atlantic cod, 150ml of olive oil), and highlights the use of locally sourced ingredients.

Discuss specific preferences for cooking methods, oils, seasonings, and spices to ensure the menu reflects your expectations. It's also a good idea to ask chefs about their approach to menu planning and ingredient sourcing. If the initial proposal doesn't fully align with your vision, don't hesitate to suggest changes. Regular check-ins with the chef can help refine the menu, allowing you to provide feedback and make adjustments as needed. This collaborative process ensures the final menu strikes the perfect balance between your vision and the chef's expertise.

Event Logistics: Guest Numbers and Service Style

Guest Capacity and Service Formats

When planning an event, understanding the chef's capacity for different group sizes is key. In Portugal, most private events cater to around 15 guests, but some services can handle gatherings of over 100 people. Be sure to ask about the minimum and maximum guest limits, as well as how pricing adjusts based on group size. For example, rates might look like this: €93 per person for 2 guests, €67 for 3–6 guests, €46 for 7–12 guests, and €49 for 13 or more.

It's also important to discuss the service styles the chef offers. Options might include plated meals, buffets, family-style dining, or passed appetisers. Each format has its own vibe and flow, so ask how the chef determines the best fit for your event.

Once you’ve nailed down guest numbers and pricing, the next step is to dive into how the chef handles staffing and event coordination.

Staffing and Coordination

For smaller gatherings - think fewer than 10 guests - the chef might take charge of serving each course personally. Larger events, however, typically require additional help, like sous chefs, servers, or bartenders. Be sure to confirm the staffing plan, including the staff-to-guest ratio, their arrival times, and who will oversee tasks like set-up and break-down. Keep in mind that hiring extra staff often comes with added costs.

Day-of logistics are just as important. Clarify the team’s schedule, from when they’ll arrive to their specific responsibilities, such as food prep, set-up, and clean-up. Even in unfamiliar kitchens, experienced teams can adapt quickly to ensure everything runs smoothly.

"A successful culinary event isn't solely about the dishes served; it's a coordinated dance of chefs, support staff, equipment, and presentation. Proper staffing and the right equipment are integral to achieving culinary success and ensuring an uninterrupted flow during the event." - Carolina Gourmet

Pricing, Contracts, and Payments

Pricing Structure and What's Included

Most private chef services in Portugal typically cover menu customisation, ingredient sourcing, on-site meal preparation, table service, and cleanup. However, items like drinks, tableware, and glassware are often not part of the base price. If you need these extras, you can usually arrange them directly with your chef.

The cost per person generally falls between €49 and €93, depending on the size of your group. Beyond the chef’s fee, it’s important to clarify any additional charges. Groceries, for instance, are often billed separately. Some chefs will shop for ingredients using a card you provide or will submit receipts for reimbursement. If your location is outside the chef’s usual service area, you might have to pay a travel fee. Larger events may also require extra staff, which will increase the total cost. Additional charges could include special equipment rentals, last-minute bookings (within 24–48 hours), or extensive cleaning beyond the standard tidying. Gratuities are entirely optional and left to your discretion.

Once you have a clear understanding of the pricing structure, it’s time to dig into the details of contracts and payment terms.

Contracts and Payment Schedules

When it comes to booking, most chefs confirm reservations within two days. Be sure to check the deposit requirements, payment deadlines, and the forms of payment accepted. In Portugal, Multibanco is a commonly used payment method.

It’s also crucial to understand the cancellation policy. Ask about any penalties, rescheduling conditions, or how changes - like last-minute adjustments to guest numbers or menu preferences - are handled. A good chef will typically adapt portions or dishes without compromising on quality, but knowing these limits beforehand can help avoid any surprises.

Kitchen Requirements and Equipment

Once you've sorted out the event logistics, it's time to make sure your kitchen setup aligns with your chef's needs.

Working with Different Kitchen Setups

Private chefs typically adapt to the kitchen facilities available at your location. This is especially important if you're hosting in a holiday rental or villa, where kitchens can vary widely - from sleek, fully equipped spaces to more basic setups with limited tools.

It's crucial to confirm the equipment needed for your chosen menu. For instance, a simple Mediterranean spread might only require standard ovens and stovetops, while a more elaborate menu could demand tools like sous-vide machines or smokers. Many chefs are skilled at working in smaller kitchens. As one client shared:

Chef Lorenzo provided a delicious meal for us and our guests even though we have a small kitchen which he left in a spotless condition. - William Brockschmidt

Discuss with your chef whether they’ll bring their own equipment or if you’ll need to supply or rent specialised tools. Keep in mind, additional rental costs may apply. Some chefs even come prepared with backup equipment or have connections to local rental services for essential items.

Space and Equipment Needs

Your chef will need to evaluate the kitchen's access, security, and parking to ensure it meets their requirements. As one chef put it:

A review of the kitchen facilities, access, security, parking, etc. - petemccracken, Personal Chef since 2000

Providing key details about your kitchen - such as oven capacity, available counter space, refrigeration, and overall dimensions - is essential. Whether it’s a compact galley or a spacious cooking area, this information helps the chef plan accordingly. One happy client noted:

The stay had a very limited kitchen and Johana made me feel confident that it would not be an issue via chat. When the day came, still exceeded my expectations. I can't believe the beautiful, tasty dishes that came out. - Toni Weathers

References and Legal Compliance

Before making your final decision, it's important to check your chef's background and ensure they meet all legal requirements. This step safeguards your event and gives you peace of mind.

Client References and Testimonials

Ask for references from previous clients or look for online reviews. A trustworthy chef will have no problem sharing these. For instance, in December 2025, Tyler Martinez gave Chef Miguel a perfect 5/5 rating for making his mother's birthday unforgettable. He praised Miguel's punctuality, professionalism, excellent table setup, and quick cleanup, specifically mentioning the "from scratch made lobster tostadas" as a standout dish. Similarly, in March 2023, Chloé rated Chef Alves 5/5 for a birthday celebration in Lisbon. She highlighted his professionalism, responsiveness, and ability to tailor the menu to her preferences, noting that everything was "very good and very well presented".

Pay attention to patterns in the feedback. Consistent praise across multiple reviews is a good sign. For example, chefs in Portugal average ratings of 4.72 for menu quality, 4.66 for presentation, and 4.84 for cleanup. These ratings can provide a snapshot of how a chef performs in real-world situations. Additionally, ask to see a portfolio with photos of dishes and menus from past events. This gives you a visual sense of their style and capabilities. Ideally, gather references from both small gatherings and larger events to assess the chef's adaptability. Once you're satisfied with their reputation, turn your focus to legal and insurance matters.

Insurance and Permissions

After reviewing client feedback, it's essential to confirm the chef's legal and insurance credentials. Personal chefs should carry insurance that covers potential issues like injuries or property damage. Specifically, ask about general liability insurance, which protects against incidents such as food poisoning, allergic reactions, or accidental damage.

Check that the chef complies with Portuguese food safety regulations and holds the necessary certifications. If they employ additional staff for your event, ensure that workers' compensation insurance is in place, as this is often a legal requirement. Always request proof of insurance and certifications. This step is just as important as evaluating their culinary skills and service quality.

Conclusion

Choosing the right private chef starts with asking thoughtful questions to ensure your dining experience matches your expectations. These conversations lay the groundwork for a smooth collaboration, ensuring everything - from the menu to kitchen logistics - is handled seamlessly, delivering a bespoke and luxurious experience.

Discussing menu specifics is equally important. Open communication allows your chef to craft dishes that suit your preferences, while also addressing dietary restrictions or specific culinary traditions.

"Knowing what to ask beforehand not only helps in setting the stage for a perfect occasion but also guarantees you're on the same page with your chef, creating an atmosphere of mutual respect and understanding." – Carolina Gourmet

Being clear about pricing and verifying legal credentials adds another layer of security. By understanding what’s included in the cost and confirming insurance coverage, you can avoid last-minute surprises and stick to your budget. This transparency ensures peace of mind, so you can focus on enjoying the event without worrying about the details.

FAQs

What should I check in a private chef's portfolio before hiring?

When evaluating a private chef's portfolio, pay close attention to their culinary background, including their training and areas of expertise. Check for examples of events they’ve catered - whether cosy dinners or larger gatherings - and see if their style aligns with your tastes. Photos of their dishes can reveal their presentation skills, while client reviews can shed light on their professionalism and dependability. This becomes particularly crucial if you're organising a tailored dining experience in Portugal, where the focus on detail and local ingredients plays a big role.

How can I be sure the chef can accommodate dietary restrictions?

To make sure the chef can cater to your dietary requirements, start by clearly outlining your needs - whether they involve allergies, intolerances, or specific lifestyle choices. Be precise about which ingredients should be avoided or substituted. It’s also worth asking how they usually adapt their menus to meet these kinds of requests and if they can share examples of dishes they’ve created in similar situations.

Additionally, confirm that they fully understand your requirements and feel confident preparing meals that align with them. A skilled chef should be able to adjust their menu without compromising on flavour or presentation.

What costs are typically included in a private chef's pricing?

When hiring a private chef, the pricing typically includes several components: the chef's fee, the cost of ingredients, and any travel expenses that may apply. In some cases, chefs might also factor in charges for service or cleaning up after the event.

It's a good idea to clarify exactly what the price covers. Don’t forget to ask about any extra costs, like renting tableware or supplying beverages. Open and clear communication helps avoid unexpected surprises when it's time to settle the bill.